American Properties Team - About Our Services

American Properties Team’s general approach to the management of community associations is based on over 20 years of management expertise. We specialize in high-profile as well as physically and financially challenged communities. We approach each community individually, focusing on its unique needs and requirements. This approach ensures that each community benefits from our depth of experience in preserving, protecting, and enhancing an association’s assets.

The following is a list of management services provided to our clients:

Administrative Services

• board of trustees meeting attendance
• special meeting attendance
• annual meeting attendance
• trustee meeting minute typing and distribution
• annual meeting coordination
• resident roster maintenance
• records and files maintenance
• resident information pamphlet and welcome package distribution
• special mailings
• photocopying
• prepare bids and requests for proposals
• annual management plan and operations calendar
• standard operating procedures
• rules and regulations enforcement
• 24 hour on-call coverage
• monthly management reports
• inventory association property
• legal liaison
• general correspondence
• newsletter (typed and distributed if not completed by Trustee)
• insurance claim processing
• recording, prioritizing, and tracking work orders
• all payroll processing for on-site personnel
• oversee activities performed by management company staff, on-site staff and outside contractors

Financial Services

• electronic conversion of accounting data
• assessment collection (monthly reports)
• delinquency follow-up (monthly reports on follow up collection work at management meetings)
• liaison with association attorney for collection problems
• invoice payment
• payroll accounting for on-site personnel
• financial reports prepared on accrual basis
• year end financial report
• budget preparation
• short and long term reserve planning

Maintenance Services

• scheduling of routine and non-routine maintenance services
• reporting on all maintenance at monthly Board Meeting
• contract negotiation and administration
• daily supervision of seasonal staff
• preventive maintenance planning
• short and long term reserve planning
• special project investigation and supervision

Corporate Services

• Full Fidelity, Error and Omissions Insurance and General Liability for American Properties Team, Inc. and its employees. We are one of the only Condominium Management firms which carry this extensive insurance coverage.
  
• Full employee criminal background checks through CORI.
• Competitive banking and investment rates coordinated by our Controller.
• Training and employee management programs coordinated on a corporate level.